Follow every product and every stock movement.
Maintain product details, review quantities and value, correct stock with traceable adjustments and move items between locations without losing history.
4 connected areas, together on one page.
Jump to a section or scroll through the complete workflow. Each section uses a current privacy-safe desktop view from Accounting Pilot.
Products
Organise codes, barcodes, descriptions, VAT-aware costs, selling prices, suppliers, units and stock settings for reuse across sales and purchases.
The commercial detail behind every line item
Products provide one source of truth for documents, purchases, stock and margin reporting.
What your team can do
- Search by name, code, barcode, category, supplier or description.
- Store VAT-aware cost, price, profit, margin and low-stock rules.
- Import products and manage units, conversions, categories and suppliers.
Reusable catalogue
Search or create products while preparing documents and purchases.
Pricing clarity
Keep costs, selling prices, profit and margin together.
Measured inventory
Use units, kilograms, litres or metres with suitable decimal precision.
Set up the product
Record code, barcode, category, supplier, unit, prices and stock control.
Use it everywhere
Select the saved product in quotes, invoices, orders and purchases.
Review performance
Connect product activity with stock and supplier reporting.
Stock Adjustment
Add, remove or correct measured quantities, run a live stock take and retain adjustment history with user, date, reason and location context.
A controlled answer when physical stock changes
Adjustment and stock-take tools keep the current quantity useful without deleting how it changed.
What your team can do
- Run a live stock take including products currently at zero.
- Filter stock-take rows by supplier and skip blank entries.
- Review complete stock-adjustment history by product and location.
Live stock take
Count current products, include zero-stock items and skip blank rows safely.
Supplier filtering
Narrow the count or correction list by supplier and product detail.
Full history
Review who adjusted stock, when, where, why and by how much.
Choose the mode
Start a stock take or select a specific product adjustment.
Count or correct
Enter the measured quantity, location and reason.
Review the history
Confirm the resulting level and keep the audit record.
Stock Transfers
Transfer units or measured quantities from one location to another and review the completed transfer history for every affected product.
Location movement with built-in accountability
Each transfer keeps its source, destination, quantity, user and date connected to the current stock position.
What your team can do
- Transfer stock between enabled business locations.
- Protect against moving more than the available quantity.
- Review stock-transfer history with source, destination and quantity.
Enabled locations
Move stock only between locations configured for the company.
Measured quantities
Retain suitable precision for units, kilograms, litres and metres.
Transfer history
Review previous source-to-destination movements when investigating stock.
Select the product
Choose the stock-controlled product and current source location.
Move the quantity
Confirm the destination and measured quantity available to transfer.
Check the history
Review both location balances and the saved transfer record.
Stock
Control inventory across up to five locations, see low and zero stock, retain measured quantities and connect every movement to purchases, adjustments, transfers and sales.
One current stock position with the movement behind it
Use a combined total or open the location detail when the business needs more precise control.
What your team can do
- Configure up to five named locations or use one combined total.
- Track units, kilograms, litres and metres with appropriate precision.
- Review low stock, zero stock, cost value and movement by supplier.
Location visibility
Use one total or enable up to five named stock locations.
Reorder attention
See low-stock and out-of-stock products against saved thresholds.
Movement context
Connect current levels to purchases, adjustments, transfers and invoiced sales.
Configure control
Choose combined or multi-location stock and enable the locations in use.
Receive and move
Update quantities through purchases, adjustments and transfers.
Review and report
Filter current levels and open the movement behind a result.
Explore inventory with your own business records.
Invite one teammate and try the connected workflow with no payment card required.