Turn daily records into payroll, books and useful reports.
Review text-based PDF or CSV bank statements, reconcile transactions, run payroll and choose from 18 grouped reports, including General Ledger, Trial Balance and tax preparation. Import a reviewed starting ledger, export business data and keep bookkeeping and user access organised.
6 connected areas, together on one page.
Jump to a section or scroll through the workflows and product details. Desktop images use fictional demo data.
Payroll
Manage employee pay profiles, leave, weekly or monthly cycles, PAYE, UIF, SDL, approvals, payslips and payroll exports in one controlled workflow.
Payroll with checks before payment
Attendance warnings, calculations, approvals and preparation documents stay connected before a run is marked paid.
What your team can do
- Manage weekly and monthly pay cycles, leave and pay profiles.
- Calculate PAYE, UIF and SDL with editable earnings and deductions.
- Prepare payslips, registers, bank schedules and compliance working files.
Flexible pay cycles
Use weekly or monthly payroll cycles for the employees who need them.
Controlled pay runs
Prepare, review, approve and lock the calculation before marking it paid.
Private outputs
Prepare payslips and payroll reports with permission-controlled access.
Complete profiles
Set pay basis, tax, deductions, leave and masked payment detail.
Prepare and approve
Review attendance and calculate the selected weekly or monthly run.
Pay and report
Create payslips, post the paid run and export preparation schedules.
Bookkeeping
Review ledgers, reconcile business activity, monitor VAT controls and use bookkeeping graphs and watchlists without mixing the working process into Reports.
From daily transactions to month-end readiness
Bookkeeping keeps the review work separate while staying connected to invoices, purchases, expenses and payroll.
What your team can do
- Review transaction ledgers and bookkeeping graphs.
- Work through reconciliations, VAT controls and month-end preparation.
- Open the connected invoice, purchase, expense or payroll record.
- Review General Ledger account lines, dated postings, opening balances and running balances.
- Import a reviewed starting trial balance from CSV and reconcile customer, supplier, bank and stock controls.
Ledger review
Read sales, purchasing, expense and payroll movement from connected transactions.
Reconciliation
Investigate unmatched or unusual activity before the reporting period closes.
Visual watchlists
Use graphs and practical control lists to focus the next bookkeeping action.
Opening ledger
Map and import one balanced starting trial balance, reconcile control accounts and export the current balance with subsequent activity.
Choose the ledger
Open the transaction area or period that needs review.
Reconcile the detail
Match activity and resolve missing or unusual records.
Prepare month-end
Review VAT controls, graphs and remaining bookkeeping actions.
Banking
Bring a text-based PDF or CSV bank statement into Accounting Pilot, review the account, dates and amounts, correct income or expense classifications before importing, then edit money in and out and reconcile your records in one connected workspace. No bank login is required.
From statement import to a clearer set of books
Add your bank account, confirm the statement columns and preview the import. Then categorise transactions, correct individual lines and follow the balances into bookkeeping and reports.
What your team can do
- Import text-based PDF or CSV bank statements with a review preview and automatic duplicate skipping; scanned PDF images require a CSV or text-based download.
- Edit income and expense classifications during bank-import review before saving the statement.
- Create transaction categories for the way your business reports and remove unused categories without rewriting saved history.
- Add manual money-in and money-out transactions and edit imported statement lines.
- Filter transactions by bank account and reconciliation status: Unreconciled, Reconciled or Ignored.
- Track statement balances, money in, money out and transactions needing review.
- No bank login is required; account setup stores only the last four account-number digits.
Your statement. One connected workflow.
01 Import
Choose a text-based PDF or CSV statement, confirm the extracted details or columns and preview the transactions.
02 Review & adjust
Correct dates, descriptions, amounts and categories directly in the table, then confirm the closing balance.
03 Reconcile
Keep reconciled and outstanding transactions organised with your balances and reports.
- No bank login required
- Exact duplicate statement lines skipped automatically
- Custom transaction categories
- Included in Starter, Basic and Pro
Import without bank logins
Use a text-based PDF or CSV downloaded from your bank. Map CSV date, description, reference and amount columns, with support for separate debit and credit columns.
Review before you commit
Preview extracted dates and amounts, correct uncertain rows or income and expense classifications, confirm the closing balance and inspect lines needing attention. Exact repeated statement lines are skipped automatically during import.
Categories that fit the business
Add or delete bank transaction categories while saved transactions retain the category that was applied to them.
Keep the books connected
Review statement balances, money in, money out and transactions needing attention alongside your bookkeeping and reports.
Add an account and import
Set an opening balance, choose a text-based PDF or CSV and confirm the extracted details or CSV column mapping. Enter the statement closing balance when importing if needed.
Review and adjust
Search and filter by account or status. Edit dates, descriptions, references, amounts and categories directly in the transaction table.
Reconcile and report
Mark transactions as reconciled, keep outstanding items visible and open reports to review the wider financial picture.
Reports
Use 18 focused reports grouped under Sales, Purchasing, Inventory, Work and Financial, with clear routes to customer, supplier, product activity, stock, job, attendance, general ledger, cash-flow and tax detail.
Useful answers with the detail behind them
Reports draw on the same records the team uses for daily work and return you to the source when a number needs investigation.
What your team can do
- Sales: Sales Analysis, Customer Transactions and Aged Receivables.
- Purchasing: Supplier Accounts & Payables and Expense by Category.
- Inventory: Inventory Valuation & Sales, Supplier Stock Movement and Products Activity Report; live stock balances, adjustment, transfer and reorder reports stay under Inventory.
- Work: Job Profitability & Time and Attendance reports.
- Financial: Financial Overview, General Ledger, Trial Balance, Profit & Loss Comparison, Financial Position, Cash Flow, Income Tax Preparation and VAT201 Preparation.
- Export PDF or CSV, print and share supported reports through WhatsApp.
Five clear groups
Find Sales, Purchasing, Inventory, Work and Financial reports without searching one long list.
Operational detail
Open Sales Analysis, Customer Transactions, Aged Receivables, Supplier Accounts & Payables, Expense by Category, stock, job and attendance reporting.
Financial control
Open Financial Overview, General Ledger, Trial Balance, Profit & Loss Comparison, Financial Position, Cash Flow, Income Tax and VAT201 Preparation.
Flexible output
Export PDF or CSV, print the report or share supported outputs through WhatsApp.
Choose the report
Start with the financial or operational question to answer.
Filter the period
Select the dates, status, supplier, employee or other relevant scope.
Export or investigate
Share the result or open the connected record behind it.
Income Tax & VAT201 Preparation
Review Income Tax and VAT201 preparation by period, inspect the source transactions behind each total and record the adjustments needed before the applicable return is submitted through SARS eFiling.
Traceable working figures before submission
Income Tax Preparation is available to every business. VAT201 Preparation requires a VAT-registered company profile and supports invoice or payments basis review.
What your team can do
- Prepare Income Tax figures from turnover, credit notes, costs, expenses and accounting profit.
- Review VAT201 fields 1–20 and inspect the source transactions behind each total.
- Tax reports are preparation workpapers and do not submit returns to SARS.
Source-level detail
Select a total or VAT field to inspect the invoices, purchases, expenses, credits and adjustments behind it.
Practical adjustments
Record tax adjustments, classifications and actual payment or refund dates in the preparation workspace.
Review before filing
Use the outputs as preparation workpapers and have final figures reviewed before SARS eFiling.
Choose the period
Select the financial or VAT period and the appropriate accounting basis.
Review the sources
Open the transactions behind turnover, costs, VAT fields and other totals.
Prepare for filing
Apply required classifications and adjustments, then review the final workpaper.
Settings & Users
Maintain grouped company, dashboard, VAT, document, barcode, stock, printing, work, notification and subscription settings; create users, assign roles, remove access and manage permissions per workspace.
The controls behind the whole workspace
Administration keeps business configuration, subscriptions, users, notifications and support in one controlled area.
What your team can do
- Configure document prefixes, next numbers, notes, terms, Modern/Bold/Minimal templates and colour patterns.
- Choose standard or pack-and-contents tables, show or hide the discount column and configure continuous dot-matrix printing.
- Name customer price levels and enable levels 2–5 when needed; opt in to manufactured products in Stock setup.
- Create, update and delete users with independent workspace permissions.
- Export customer, supplier and product data to CSV, review import matches and choose to add new records or update existing records.
- Preserve existing product stock, movements, pack settings and sales history during reviewed CSV updates.
- Enable serial number tracking and sell-by-weight for eligible products, and choose per-product low-stock alert levels.
- Configure POS stock warnings, shortage blocking and permitted return types centrally for updated tills.
- Manage monthly PayFast subscriptions and additional seats; Pro Field Workers cost R99 per month and receive Work-section-only access.
Business configuration
Set company, dashboard, VAT, branding, banking detail, document prefixes, next numbers, three document templates, five colour patterns and quote or invoice barcode preferences.
Printing and item format
Choose standard or pack columns, show or hide DISC% and save up to ten continuous or custom dot-matrix layouts with computer-specific printer choices.
Fine-grained access
Grant view or manage permission independently for every current workspace.
Data portability
Export customer, supplier and product records to CSV, or review matching records before importing updates without rewriting historical documents.
Subscriptions and help
Manage recurring PayFast billing, package access, full-user seats, Pro Field Worker seats, notifications and support tickets.
Set up the business
Maintain company, document, stock, workday and notification controls.
Manage the team
Create users, assign roles, update permissions or remove access safely.
Control the subscription
Review package access, users, billing and support from the secure app.
Explore accounting with your own business records.
Invite one teammate and try the connected workflow with no payment card required.